Best Technology Practices for a Hybrid Workforce
Hybrid teams are those with members who work in different locations and/or at different times. The term “hybrid” is used to describe the mix of physical and digital interactions that are typical in these work arrangements.
Technology can help hybrid teams to stay connected and productive, but only if it is used effectively. Below are some best practices for using technology to support a hybrid workforce:
Use project management software to track tasks and deadlines
If your team is working on a project together, it’s important to use project management software to track tasks and deadlines. This way, everyone can see what needs to be done and when it is due. There are many different project management software platforms available, such as Trello, Asana, and Jira.
Use online collaboration tools for real-time collaboration
There are many online collaboration tools available that can be used for things like brainstorming, editing documents, and sharing files. Some of the most popular collaboration tools include Google Docs, Dropbox Paper, and Slack. These tools are great for when you need to collaborate in real-time with team members who are in different locations.
Use instant messaging for quick communication
Instant messaging platforms like WhatsApp, Facebook Messenger, and WeChat can be used for quick communication between team members. This is a convenient way to ask questions or get clarification on something without having to wait for a response via email or video chat.
Use cloud-based storage and file sharing
Cloud-based storage and file sharing platforms like Google Drive, Dropbox, and iCloud can be used to store and share files securely online. This is a convenient way to access files from anywhere and to share them with team members who are in different locations.
Use VoIP for making and receiving phone calls
VoIP (Voice over Internet Protocol) is a great way to make and receive phone calls when you’re working remotely. There are many different VoIP providers, such as Skype, Google Voice, and Vonage. VoIP allows you to make calls using an internet connection, so you don’t need a traditional phone line.
Use screen sharing for remote presentations and training
Screen sharing tools like Google Hangouts and Skype can be used to give presentations or provide training to team members who are working remotely. This is a great way to ensure that everyone has the same information and can follow along without having to be in the same room.
Use social media for announcements and updates
Social media platforms like Twitter, Facebook, and LinkedIn can be used to make announcements and share updates with team members who are working remotely. This is a quick and easy way to ensure that everyone is in the loop.
Use mobile apps for on-the-go access
There are many mobile apps available that can be used for things like video conferencing, instant messaging, and file sharing. These apps are great for when you need to stay connected while you’re on the go.
Now that you know some of the best practices for using technology to support a hybrid workforce, it’s time to put them into action. Start by implementing a few of these practices in your own work environment and see how they can help to improve communication and collaboration.