7 Steps to Developing an Action Plan

The secret to running successful businesses is taking the right actions at the right time. That is the only way to turn your visions into reality, but how do you do that? First, you need to have a proper strategy to ensure that your action plan is not a complete disaster.

A concrete action plan can deliver all the benefits and address all possible challenges that you might face in operating your business.

In addition, you can conveniently track the progress of your operations and set a timeline for goals. Whether those are personal, business, or career goals, an action plan will set you on the road to achieving them.

What Is an Action Plan?

An action plan is the trajectory of success that is led by a set of tasks and steps. It is your guide to achieving all your plans and goals, making it an excellent resource for project management. Once an action plan is developed, you have all the necessary information your team needs to monitor progress and plan things successfully.

Your company will grow along the way, so you must modify the action plan according to the changed circumstances to meet your new requirements and goals.

Why Is It Important to Have Action Plan?

Now that you know what an action plan is, you’re wondering why is it essential to have one? Here are few reasons why having an action plan is vital for the success of your business:

  • It gives you precise instruction on how you need to take your business forward with a clear sense of direction. Besides defining the steps you need to take, the plan even tells you when to take them. This will help you accomplish all your goals systematically
  • The goals and objectives written in a plan can keep your team dedicated and motivated towards completing projects, as the structured steps will keep their actions aligned with the instructions of the action plan
  • With the help of an action plan, you will track and determine your members’ progress and their contribution to achieving the collective goals
  • With the increased efficiency and accountability, you can turn your company’s visions into reality

Steps To Develop Action Plan

When developing an action plan, you need to be very particular about the details and use the right tools. In addition, your action plan needs to be robustly developed by following steps to structuring your action plan properly.

  1. Visualize Your Plan

Once your action items are planned, you can visualize your plan by refining your concept map. Then, you can explicitly communicate all the information and elements of your action plan. This makes it easier for every member of your team to follow the plan and achieve the goals. 

  • Define Your Scope

Have a clear understanding of what you want before you start developing your action plan. Define your scope, create a map, and ensure that it aligns with your strategic planning. The actions that your plan suggests should guide you toward the company’s goals. But before you get there, you need to start with your team members’ goals that can contribute to achieving the company’s objectives.

  • Set S.M.A.R.T Goals

S.M.A.R.T. goals stand for specific, measurable, achievable, realistic, and time-bound goals. This method is used to set goals, highlighting all the tasks your team needs to perform and deadlines.

You can use various tools like concept mapping to help you expand and structure these goals to become attainable. The complex goals can be broken down into simpler and manageable parts to be easier to approach. This also helps in keeping your whole team on the same page

  • Prioritize Your Tasks

To systematically approach these goals, you need to align the required activities and assign them to the relevant team to perform them. This arrangement will allow every team member to know what needs to be done first and what needs to be done later. With the help of this prioritization of tasks using concept mapping, you will never miss a deadline.

  • Set Milestones

To keep a project running steadily, you need to set deadlines that your team aims to achieve. This will also make your business operation smoother as the objectives will be clear, and the team will know what to look up to next.

  • Identify Your Resources

Having the knowledge of your resources is crucial to developing an action plan. If you don’t have adequate resources to execute your plan, it will be a complete waste. So, first, evaluate your resources and then devise your action plan.

  • Monitor, Evaluate, And Update

The action plan will only benefit your business if you follow up on your team’s progress to see if the plan is on track. So, you need to monitor, evaluate, and update it in routine. This will help you know the efficiency or inefficiency of your action plan. Then you can eliminate the inefficient strategies and replace them with the ones that are working well.


An action plan guides your team through actions they need to take to help your business reach the desired success. It is an indispensable tool that uses visuals of your goals into actionable steps and achieves the milestones. 

Developing an action plan means you have the direction for your business with the outline of every aspect of your business. For instance, activities, tasks, resources, budget, objectives, etc. This, in turn, will keep you and your team focused and motivated towards completing these goals.